COVID-19 Safety Plan

The safety and health of all of our athletes and staff still remain our staff’s biggest priority. We are making sure every day we are going above and beyond the safety and sanitizing requirements to ensure we are doing everything we can to keep everyone safe. It’s been great to have the opportunity to re-open and provide safe gymnastics to our community. We are grateful for all the support and seeing the many happy faces of the athletes. It's incredibly important to us to follow the guidelines and new updates, take those very seriously and do what’s best for our community. We will continue to make sure to communicate updates and make appropriate adjustments as instructed by the Alameda County Health Department as they become available. 

Answers to our most commonly asked questions: 

- Are we offering trial classes? No. We cannot offer Trial classes in order to keep our class groups as stable as possible for COVID compliance. 

- How many students allowed in a class? In one class, the maximum is 12 students. Per area, we offer two classes and split the group into two. The maximum students in one class is 7 students without exceeding the 12 person group.  

- Once signed up, are classes continuos? Yes, students remained enrolled in their class until we receive an emailed drop request 30 days prior to the next month.  

Are you offering private coaching sessions or events? No, we are only allowed to offer classes at the moment. We are not able to offer birthday parties, kid's night out or private coaching sessions. When we can, will notify our members. 

Detailed plan:

Updated on 3/1/2021:

As a small business, our goal is to provide a safe and excellent service to our customers, and stay open to prevent from going out of business. At the same time we worry for the safety of our staff, students and their families and want to comply with the County and State requirements. The County and State Health Departments have deemed us eligible to stay open, so we plan to stay open. As of now, we can remain open along with these changes taking that took place starting beginning of December.  

These protocols will continue to be in place for our recreational program: 

  • Cleaning procedures (see below under COVID Safety Protocols & Guidelines) 

  • Remaining in stable groups

  • Spotting a student on skills when necessary

  • Staff are required to wear face coverings and socially distance at all times

  • Viewing in lobby by parents wearing face coverings and socially distancing

  • Students wearing face coverings - Per the state's guidance WCTC is now requiring students 8 years and above to wear face coverings until further notice. Coaches will make sure to adjust training to work with the athletes wearing masks, and making sure the athletes are safe and can conduct their training program while making adjustments such as cardio training that will keep them safe and healthy.

  • Social Distancing - All students must social distance from one another (unless exempt) even in their class/stable group during the entire time they are training in class, and also enter and exit the facility.

 

Classes Exempt from Face Covering and Social Distance Requirements

        · Tiny Tumblers - Ages 3-5 - Exempt from both face covering and social distancing 

        · Gym 1 to Gym 7 - Ages 7 and below - Exempt from face covering but must socially distance 

        · Gym 1 to Gym 7 - Ages 8 and up - Must wear face covering and socially distance 

COVID Safety Protocols & Guidelines:

  1. WestCoast Training Center is allowed the maximum number of 4 stable groups of 12 or fewer students. Stable meaning that the same 12 or fewer athletes are in the same group each day. Groups will never mix with each other during a session. One of those groups will be our Tiny Tumblers that are held upstairs in their own space. 

  2. In order for the class to get the fullest out of their training, we are splitting the 12 person group into two classes and keeping the ratio to 6 students per 1 coach.

  3. WestCoast staff will be assigned to a class and will remain solely with that group of students.

  4. Our staff have been trained and are prepared to follow all appropriate protocols set forth by WCTC, ACPHD and the CDC. Our Safety Guidelines will be readily available for staff to review if a situation arises that needs specific attention regarding COVID-19, or any of our other new or existing safety procedures. 

    1. Four different sanitizing stations have been set-up throughout our facility. These are clearly marked by a sign and provide hand sanitizer through a hands-free automatic dispenser, sanitizer spray and paper towels. These four stations are located in the lobby, the gym near the restroom, the lobby hallway near the second restroom and right when you get upstairs before entering the multi-purpose room. Signs with the protocols set forth by the ACPHD and CDC for our facility are also posted at these stations.  

    2. When dropping off your student at our facility gym, everyone will wait in line on the social distancing markings in front of WestCoast Training Center. At the entrance of the gym, a trained staff member will be taking each athlete’s temperature, making sure to ask them these necessary questions in person for verification they are cleared and answer any other questions the parent or athlete has. Here will be those steps:

      • Take their temperature with a contactless thermometer. If they have a temperature of 100.4 degrees or higher, they will not be allowed to participate. 

      • Ask the following questions. If they answer yes to any of the following, they will not be allowed to participate. 

      • Do you have any shortness of breath or difficulty breathing?

      • Do you have a loss of taste or smell?

      • Do you have a sore throat, chills, or muscle pain?

      • Has anyone in your house been sick?

      • Have you been in contact with anyone who has COVID-19 in the last two weeks?

  5. Parents must stay with their child until they are completely cleared. When cleared, we will mark them present that day for class and they can enter the gym after using some hand sanitizer. We recommend arriving 10 minutes before their start time. Please try your very best to be between 10 minutes early to on-time.

  6. Regarding who enters the facility, we kindly request for only one parent per student view in our lobby or our upstairs viewing room at a time. Social distance markers have been placed around those areas for the parents to simplify the process. Parents must wear a face covering and social distance inside the facility at all times. They will not be allowed to enter the gym, or upstairs in our Preschool Room where the students and staff are training. 

  7. During class, if anyone is feeling or showing signs of sickness or a fever will be quarantined until they can leave, all other parents of the students in attendance will be informed someone left sick, and we have strict measures in place to sanitize the facility to be extra cautious.  

  8. Staff are required to wear a mask and are to maintain the 6-feet social distance unless spotting gymnastics skills that necessary for the safety of the student. Please email us if you do not want your student(s) spotted while learning gymnastics skills. 

  9. All doors, including the roll-up door in the gym will remain open during the summer camp to provide suitable airflow throughout the facility and to avoid unnecessary touching of door handles where appropriate. 

  10. In between each class, staff will clean the areas used by the students. Every evening, our facility will be cleaned by a professional company following the procedures in place by WCTC, ACPHD and the CDC. 

  11. If more than one group of 12 athletes are at one facility, each group will be in separate spaces/rooms. The gym has been divided into 4 different spaces using our big pipe & drape competition set-up including one room upstairs solely for ours Tiny Tumblers. The pipe & drape reaches all the way from one wall to the other with just enough space from athletes & staff to walk around on each side. They also reach up to 16 feet in height. The drape fabric are extremely heavy and are pinned together in order to make this a very safe and more then adequate divider for the groups.   

  12. The groups will change spaces at the same time in a circular rotation so they do not pass each other. Before moving into the new space, that area where the group was prior will be cleaned. 

  13. When leaving the facility, all students will social distance. We ask all parents to be on time for pick-up. 

  14. If we are notified someone came to our facility with a positive COVID test, we will immediately notify all our parents, staff and coaches who attended training that day (or days). Transparency to all our members and staff is very important to us so each family can make the best decision for their situation. We will require all students, staff and coaches in close contact with that person to both get tested and if negative, quarantine for 10 days (per the CDC). If positive, quarantine for 14 days and return back with a new test showing they are negative. Additionally, a professional cleaning crew will completely sanitize the facility before we reopen. 

 

Important factors to please consider before signing up for our classes:

  • To honor the required group of 12 or less athletes, sign up is for an entire month. No trials or one day sign-ups will be offered.

  • All parents of students returning must sign our new liability waiver.

  • Groups are not required to use different restroom facilities but are required to use social distancing protocols going to and from, and while using the restroom. 

  • Please arrive at least 10 minutes early to check-in and also be on time for pick-up after class. We are following the guidelines outlined for day-camps when running classes. All students, parents and staff must follow the protocols as outlined in our COVID -19 Safety Plan on our website. Please find that information here and make sure you and your student(s) are ready. LINK: https://www.westcoasttc.com/safety

  • Parents and siblings are allowed into the lobby to watch classes. All parents that enter must wear a face covering and socially distance. The front doors will be open the entire time for air circulation so it's recommended to wear warm clothes on cold days. 

  • Please make sure students wear comfortable, tight fitted clothing they can move around in that isn’t loose and can flip over the head while upside-down. No buttons, zippers or jeans. Hair below the shoulders must be worn in a ponytail or bun. 

  • Please have students bring a water bottle. We now have a brand-new water fountain that has a specific design to re-fill water bottles. If a students forgets their water bottle that day, we will provide them with a disposable cup however, it's best they bring their own water bottle. Students will not be allowed to drink directly from the water fountain. 

  • Regarding levels, we recognize that students have not been to class in quite some time, 6 months for some. Our coaches are ready to help students get back into gymnastics safely. Please keep in mind this may have effected their skill level and they will need to rebuild their basics. Students need to be reminded that it's okay to go down in level, rebuild their basics, and if they stay committed they will move back up in level quickly and that is perfectly normal. We will be evaluating all the students and communicating where they are and what's best for their development. Please have this conversation with your student(s) so they are prepared. 

  • Our front desk is closed so questions regarding classes, payments, enrollment, etc. can be made either by email or phone call.  

  • Classes are continuous (month-to-month) once enrolled. To drop a class, please email info@westcoasttc.com at least 30-days prior of the drop date.

  • Make-ups are not being offered at the moment due to the COVID safety precautions we are taking. 

  • There are no refunds provided for missed classes. No exceptions. 

  • Tuition rates are determined by the number of enrolled class days there are in each month so tuition can vary slightly. Invoices are sent out on the 26th of each month and tuition is charged on the 1st of each month.

  • Remember our Parent Portal is a great tool that can assist in enrollment, updating payment information, looking over transactions and viewing your current and potential classes. If you have any questions, please feel free to contact us. To finalize class enrollment, please input your payment information and during check-out, please finalize payment. Please note we are processing all payments through Parent Portal and the system automatically signs you up for AutoPay which will automatically be used to pay your balance at the beginning of each month.

 

Ready to sign-up? Click HERE